The Eligibility Question display setting works like a light switch.  After installing the AIS update for the first time that includes the Eligibility Question option, it may display even if the setting indicates that it is inactive.  By following the 10 steps below you can eliminate the questions from appearing when attempting to perform an issuance.  The Eligibility Question option can be turned on or off at any time.
 

1. At the AIS Welcome Menu select option 4 – Operations Menu
2. At the Operations Menu select option 2 – User Operations Menu
3. Select 3 – Eligibility Status Setting
4. You may see that the setting indicates that the status is INACTIVE.
5. Press F5 – Display the Eligibility Questions
6. Press F3 – Save Status as Displayed.
7. Select 3 – Eligibility Status Setting
8. The status setting will indicate that the status is ACTIVE.
9. Press F1 – Do not display the Eligibility Questions
10. Press F3 – Save Status as Displayed.

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First of all, please notify AIS@fns.usda.gov if you encounter anything that prevents you from using your system properly.

If you need to make a generic barcode for yourself, go to a website such as http://www.barcoding.com/upc/ and generate your own barcode.

Follow these simple steps:

1. Access the site: http://www.barcoding.com/upc/
2. Select UPC-A in the barcode symbology selection area
3. Enter an 11 digit number. For example, AIS will make A503 into 10050300503
4. Click on Generate Barcode
5. Copy and paste the generated barcode into a word document and print it
6. Scan the barcode and assign it to the commodity code

Remember, AIS can have multiple barcode values assigned to a single commodity.

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Using AIS DATA MAINTENANCE select FILE REBUILD. On the File Rebuild screen select the radio button REBUILD ALL FILES and then click on REBUILD. If this does not resolve the problem you may need to call for technical assistance.

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The most likely cause if you know the code is that you may need to perform an update to the latest guide rate table.

Here are the ways you can locate a commodity code in AIS:

1.  When entering an inventory transaction (or viewing a commodity) press F5 – HELP when at the enter commodity code field.

• You will be prompted to click on YES if you want to locate the commodity by name.  Be aware that the name you enter may not match with what you type.  That does not mean the code is missing and you may need to choose a different option.

• You will be prompted to click on NO if you want to print a commodity code listing.  A commodity code listing will print every commodity code found in AIS.

2. If you have the material code, press F8 – MATERIAL CODES when entering an inventory transaction.  Then click on the material code window and start typing the material code.  If a match is found you have the code.

3. You may need an update.  Always check the AIS WEB SITE at www.fns.usda.gov/ais/ for any update needs you may have.

Please review these 3 options before calling your regional contact and asking for a code.  You may save yourself some time and a phone call.

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AIS allows the printing of the FNS152 report for the current month and up to 5 months prior to the current month.  Simply enter the month and year for the report desired.  For example, if this is June you can request a report for any month up to June as far back as January.

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“I have an error on an item I adjusted for March.  I am now doing the April 152.  How do I get March corrected so that my April balance is valid?”

You have until the last day of the month following the previous month to make corrections to the previous month.  This means that you can modify a March entry until April 30^th.  To revise a March entry you will need to enter a March date over the default current date.  Depending on the correction needed, you may be entering a March transaction or voiding a previously entered March transaction.  Once completed for March, you will need to reprint a March FNS152 report and resubmit it to your regional office or else the April report will not match the previously submitted March report.

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